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Data Entry Specialist

June 3, 2026

Position Summary We are looking for a detail-oriented Data Entry Specialist to support the accurate management and maintenance of project and accounting data across internal business systems. The role will focus on entering, updating, and validating large volumes of project-related information in a customized Airtable-based ERP system, as well as providing basic data entry support in Xero. This position is critical in ensuring that product, pricing, costing, procurement, and project information remains accurate, complete, and properly organized. The ideal candidate is careful, highly accurate, comfortable working with spreadsheets and structured data, and proactive in asking questions when information is unclear. Accuracy, consistency, and attention to detail are more important than speed for this role. Job Details Work Setup: Work from home Schedule: Monday to Friday, 9:00 AM to 6:00 PM (Manila and China time) Holidays: China holidays, with some flexibility for major Philippine holidays as needed Responsibilities Input, update, and maintain large volumes of project data in a customized Airtable based ERP system. Transfer structured data from Excel or Google Sheets into Airtable grids accurately and consistently. Enter product and project details such as item descriptions, quantities, dimensions, finishes, specifications, pricing, costing, and other relevant information. Upload and manage associated product images, finish references, specifications, and other supporting files in the database. Ensure all data fields are complete, consistent, and properly formatted before submission or system update. Provide basic data entry support in Xero, including invoice information, purchase order details, and other accounting-related data. Process ongoing project updates, including item additions, item removals, quantity changes, specification updates, and client requested modifications. Follow structured workflows for handling approved changes before updating internal systems. Review source files carefully and flag missing, inconsistent, or unclear information before proceeding. Maintain a high level of accuracy to prevent downstream issues in pricing, costing, invoicing, procurement, and project management. Coordinate with the client’s finance and operations contacts to clarify information and ensure data alignment. Support data checking and validation processes to reduce errors and improve system accuracy. Qualifications Previous experience in data entry, data processing, database management, administrative support, or a similar role. Strong attention to detail and a high level of accuracy when handling numerical and text-based information. Proficiency in Microsoft Excel or Google Sheets. Comfortable working with large datasets containing multiple fields, attributes, and supporting documents. Able to follow structured processes and adapt to evolving workflows. Strong organizational and time management skills. Comfortable handling repetitive tasks while maintaining focus and consistency. Able to review information carefully and identify possible errors, gaps, or inconsistencies. Good communication skills and willingness to ask questions when instructions or source data are unclear. Nice to Have Experience with Airtable, ERP systems, CRM systems, project databases, procurement data, product data, or Xero is an advantage, but not required. Understanding of how data impacts downstream processes such as pricing, inventory, and invoicing Apply To This Job

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...