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Property Management Assistant – Freelance, Remote

July 7, 2026

Property Management Assistant - Freelance, Remote Department: Specialized Roles Employment Type: Full Time Location: Philippines Reporting To: Client via Magic Compensation: $7.00 / hour Description About the Client A boutique real estate and property management firm based in California, supporting both property-management and real estate operations for a growing portfolio. The team is lean and highly hands-on, with the primary operator/decision-maker closely involved in daily operations. The company prioritizes responsiveness, professionalism, and operational excellence, leveraging Buildium, Trello, and Google Workspace to serve tenants and investors. Why does this role exist? The business is experiencing paperwork and property-management admin overload, which slows response times to tenants and investors and risks missed opportunities. This role exists to independently run day-to-day property-management operations, streamline workflows in Buildium and Trello, and ensure fast, professional communication. The objective is to free leadership capacity by presenting clear decision options for approval while maintaining accurate records and timely reporting. The Impact you’ll make Property management operations ownership - Manage daily PM tasks end-to-end, proactively identifying and resolving issues before they escalate - Present decision options and recommendations for approval to the primary operator Tenant and investor communications - Handle inbound/outbound communications, including after-hours inquiries within your coverage window - Triage, resolve, or escalate items with clear context and proposed solutions - Maintain professional, empathetic, and timely responses. Systems, records, and paperwork (Buildium-first) - Maintain accurate Buildium records, leases, notices, and document repositories - Prepare and track lease paperwork, renewals, move-in/move-out documentation, and administrative reporting - Ensure data hygiene and consistent file naming, tagging, and version control Workflow audit and optimization - Audit current PM workflows in Trello and Buildium, identify bottlenecks, and propose improvements - Implement streamlined boards, checklists, SLAs, and decision trees - Partner with the primary operator to align workflows with business goals Compliance, reporting, and vendor coordination - Support routine reporting, reminders, and compliance-related tasks as directed - Coordinate with vendors and service providers as needed; track work orders and status in Buildium - Surface risks, exceptions, and timeline slips early with recommended actions Skills, Knowledge and Expertise Required: - Prover prior property management experience - Hands-on experience with Buildium - Proven client-facing communication skills with tenants/investors and vendors - Demonstrated autonomy and problem-solving in a fast-paced, small-team environment Your superpowers are... - Technical: Buildium proficiency; working knowledge of Trello and Google Workspace; inbox/queue management; document control; basic reporting - Operational: Process mapping, checklist/SOP creation, SLA management, and prioritization - Communication: Clear written and verbal communication; empathy and professionalism with tenants and investors; confident escalation with options - Personal: Ownership mindset, urgency, proactive problem-solving, reliability, and follow-through WFH Set-Up: - Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up. - Internet speed of at least 40MBPS - Headset with an extended mic that has noise cancellation and a webcam - Back-up computer and internet connection - Quiet, dedicated workspace at home You should apply if... - You love owning operations end-to-end and take pride in keeping systems clean, current, and audit-ready - You thrive in a lean team where your judgment, speed, and initiative directly impact outcomes - You are calm under pressure, customer-service oriented, and comfortable presenting decision options and recommendations - You’re eager to streamline workflows and improve response times using Buildium and Trello What to expect... Work Setup: - Remote position - Must have a reliable internet connection and a quiet workspace - Required to provide own computer with Intel Core i5 or something similar or higher operating system Working Hours: - 40 hours per week - Monday–Friday, 12:00 pm–8:00 pm Pacific Time Compensation: - $7 per hour - No benefits package included Benefits

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...